Web to print solution

eCommerce-solution for Enterprise / Corporate level customers

The development of the NEWPRINT W2P SYSTEM is focused on three key points

An easy and intuitive user experience

A modern and attractive appearance on a mobile responsive platform

Automation of the order process, from start to finish

Introducing Newprint's W2P Store

Web to Print is an online platform accessible through web browsers that helps companies have consistent, high-quality printed marketing materials.Web to Print significantly reduces the time and effort needed to create consistent print products because it is template based. These branded templates make the ordering process simple and efficient. Easy customisation and personalisation allow you to take full control of your printing.

Ordering Process Simplified

Members of the organization have 24/7 access to the private storefront compatible with all popular web browsers and devices. With predefined specifications to each corporate product in the catalogue the ordering process becomes easy to complete within minutes. This makes it easy for any user to quickly and accurately order what they need and be able to re-order at a later date from their account history.

Flexible Custom Product Configuration

The options are endless with Newprint’s w2p store, and any products loaded into a private store are configured to exactly match brand guidelines. All product specifications are also thoroughly reviewed to ensure there will be no production issues and that the item can be completed as requested. From a simple letterhead or envelope to a completely custom product package, anything is possible.

Versatile Account Creation Options

Managing users goes beyond just budgets, and starts from the moment a new user is registered. Employees can be permitted to register themselves and start ordering right away, managerial approval of new registers can be required before any orders can be placed, or employees could be disabled from registering themselves and require a manager to create new users. As well, an account can be limited to a certain period of time, for example a contract employee with a 1 year term can be set up with an account that is also limited to 1 year, with the option to renew.

A System that Grows with you

As a company matures and develops, their needs change and develop as well. The requirements of a large, well established corporation are different than those of a growing organization. Newprint’s w2p solution is perfect for both large, established corporations and smaller companies who are looking to expand. Regardless of the number of users, Newprint’s w2p solution offers features to increase efficiency and brand control, while providing many tools for data collection. It also allows for greater flexibility in purchasing and procurement, and can adapt to the changing needs of a growing organization.

Maintain Control of your Brand

Maintain 100% consistency with standardized templates that strictly follow brand guidelines, created from print-ready files. Users can edit specific fields (ie name, title, phone number, etc) and nothing else. The ability to move, resize, delete, or otherwise alter the template is prevented, ensuring brand integrity. As well, the ability to upload formatted CSV of names, titles, contact details, means that a bulk order can be placed, for instance an entire department, location, or company.

Liberate Valuable Design Talent

Graphic Designers are freed from monotonous and repetitive tasks such as altering artwork for a simple change of name, phone number extension or address. They can now focus on more important and complex projects that promote creativity. This also removes the need to track time and versions for standard items, so both designers and managers are not tied up with routine requests. As well, all files are inspected by a Prepress Technician before a template is created. All files will be completely print ready, eliminating costly and time consuming processing caused by improperly designed files.

Accuracy and Consistency on Every Order

With all orders being placed using the same specifications, variation between products ordered by different locations, departments, or even employees is minimised. This also reduces or even eliminates orders that are reprinted due to specification issues or unexpected results from untested configurations. Newprint’s Specialists will ensure that any and all product parameters will produce the desired results.

Administrative Control with Order Rules

Once a user is registered, Newprint’s w2p system has the ability to create order rules to handle a wide range of scenarios. Approval from a manager, or several managers, can be implemented in a variety of ways, ranging from approval for all orders, to approval for orders with a subtotal or total over a certain dollar value, or orders that contain certain products. Order rules can be applied to all users or only certain users, for instance users with time-limited accounts or for employees who have only been with the company for a short period of time (say the first six months of employment).

Robust Accounting and Reporting Tools

Each user can have a predefined budget limit, with several different options ranging from a Monthly/Weekly/Daily Limit, to limits per order/cart or Departmental limits. As well, different limits can be applied to same user, for example a weekly limit as well as a per order limit, to allow for more complex budgetary requirements. Reports can be generated for a specific user, different user groups, or the whole company, and can also be generated per item and at any time. Such reports allow analysis of everything from which users or departments order frequently, to the item(s) which are most in demand, to determine anomalies or patterns in ordering habits, causes for concerns, or if new products or options should be considered, for instance allowing for higher volume orders.

Multi-Language Store Views

Newprint’s w2p system has 6 PRODUCT TYPES specifically designed for print

Designer Editor

Pre-designed Templates that Users can Edit and Customize.

Pre-designed Template with blocks that user can manipulate

Can draw shapes, add/remove/revise text, change colours, add images, resize/delete elements

Offers much greater freedom to user in terms of creating/editing a design

Offers a starting point for a design

Form Based Template

Fixed templates with specific editable fields.

Pre-designed Customer supplied PDF converted into Formular Template where user can input specific data and have it show up on template

Maintains maximum control over branding while allowing user to order personalized item

User is not able to move, delete, resize, or otherwise edit template in any way

Ability to upload CSV for bulk ordering

Form based editor plus variable data printing template

Form Based Editor + Variable Data Printing Template

Fixed Tempate with Custom Variable Data.

Customer supplied PDF converted into Formular Template where user can input specific data and have it show up on template

Maintains maximum control over branding while allowing user to order personalized item

User is not able to move, delete, resize, or otherwise edit template in any way

Ability to upload CSV for bulk ordering

Upload & Print

User has Print Ready File and can Customize Specifications.

Users have print-ready file that they can upload

Specs can be redefined, or product can be configurable with different specifications (paper, colours (ink), sizes, finishing, etc)

Usually reserved for experienced users who are able to produce print-ready art

Allows for maximum freedom when ordering

Static Design

Uneditable PDF Files that are Ordered in Various Quantities.

Customer supplied PDF that is not edited in any way

PDF files that are available to order are limited to the ones that are specific to that user’s Group (ie Location)

User picks item(s) they wish to order and can see file they will be ordering

Only option user has to customize is the qty they wish to order

Inventory Product

Fixed Items that Newprint Stockes for the Client that can be Ordered On-Demand.

Advanced System Configuration

CREATING THE USER HIERARCHY

The system has the capability for creating users in multiple ways. Depending on the complexity of the corporation’s hierarchy.

ADDING PRODUCTS

Upon consultation with the client regarding their exact needs, Newprint will create the products and their respective categories on the personalized store.

ADDING ITEMS TO SHOPPING CART

The system will behave based on the conditions applied to the user and the group the user is assigned to.

ADMINISTRATORS APPROVAL / ACCESS

The system has a multi-layer approval roles capability and can be set at the store setup phase and modified at a later date as needs may change.

ORDER PROCESSED

When an order has been approved by all parties, as required by the company’s individual needs, the order is then processed into production.

ORDER INVOICED

Once the order is complete and shipped out to the address specified by the user, the order is invoiced.

Benefits of Web to Print Solutions

Access to the system 24/7 from anywhere

Automation of the order process

A highly stable platform that fits your needs

Complete control over users

Brand consistency and better targeting

Inventory items

Data collection

From start to finish, our Web2Print solutions offers an easy and intuitive user experience on a modern and attractive mobile-responsive platform.

Responsive website showed on different devices

USER FRONT-END WORKFLOW

User Registration

The registration setup may be different based the system configuration. E.g. Approval or Manual Setup are required.

User Log-In

Select And
Add To Cart

The items that are available to the user are set using Order Rules. Users may also have budget limitations that are applied to the cart and will prevent checkout if the limits are exceeded.

Order Approval

User continues to check-out and follows the order process. Order proceeds through approval process, if required.

Order processing

User order processed and scheduled in production.

Order Invoiced

Invoice generated and submitted to designated individuals based on company procedures.

Interested in implementing a web to print store in your corporate organization

When you are you ready to start, we have developed a store deployment questionnaire specifically for institutions with Corporate structures of over 25 employees.

Request a Demo

Web to print solution