An NCR form is a multi-part form assembled using carbonless copy paper (which refers to NCR paper). An NCR form allows multiple copies of a handwritten or impact-printed document to be generated simultaneously. NCR Corporation, which is a global leader in consumer transaction technology, developed carbonless copy paper. Hence the names NCR Forms and NCR Paper.
These carbonless forms can be used when quick and easy handwritten forms are required, or when there is no access to a computer. They are quite straightforward to manage and require sequential numbering to track. They can be utilized for invoice forms, work order forms, and estimate forms. Time logging forms, freight, and bill of ladings, doctors’ notes, and prescriptions, and parts list forms are also common ways these forms are utilized.
NCR forms produce speedy and economical copies of an original document, so they are prevalent in the world of business. NCR forms often come in handy for proposals, contracts, invoices, work orders, sales receipts, requisitions, purchase orders, delivery documents, medical and insurance forms, employment applications, and virtually any other document that requires multiple copies.
NCR forms can be manufactured for use as handwritten forms, which are filled out manually using an ink pen. NCR forms can also be crafted as continuous forms (aka computer forms), which are fed through an impact printer that is connected to a computer. The most common NCR forms are 2-part, 3-part, and 4-part forms. The sheets that make up an NCR form are often a different color – white, canary, pink, goldenrod, etc. – to identify the original (topmost sheet) and each subsequent copy.
How do NCR Forms Work?
The sheets of paper that go into creating an NCR form are coated with a layer of microscopic dye capsules and a layer of reactive clay. The backside of the topmost sheet is coated with a layer of microscopic dye capsules. These tiny capsules break open upon the application of pressure by a writing instrument or the mechanical strike of a printer.
The dye then spills over onto the top of the second sheet, which has been treated with a reactive clay compound. This thin clay layer chemically reacts with the spilled dye to produce a permanent mark. Because the dye capsules are microscopic, the spilled dye does not spread excessively and results in the original text being transferred with excellent precision.
To transmit the image to every sheet within the form, all intermediate sheets are covered with a reactive clay layer on top and a layer of dye capsule on the bottom. The last sheet of the form has the reactive clay layer on top but no coating on the bottom. Businesses have always relied on using carbonless forms, or NCR forms, and continue to do so today. While most companies are now choosing to store their data digitally, there are small-scale operations that still favor using carbonless forms because of their knack to duplicate a document effortlessly.
Haven’t heard of carbonless forms before? Well, here is a collection of points that suggest how carbonless forms can help your business progress.
Why Should I Use Carbonless Forms?
There are many reasons why you might want to print NCR forms. They can be used as legal forms, medical forms, shipping forms, or receipts. Carbonless forms are more comfortable to use, especially if your employees aren’t computer-savvy. NCR forms can be an excellent substitute for the computer and printer you use for issuing receipts, which can reduce office clutter in turn.
Using carbonless forms can also assist you in cutting down your store’s energy consumption. If you only have to issue a few receipts a day, using carbonless forms will be a wiser and budget-friendly alternative to using computers while conducting transactions. And because carbonless forms can make one to three copies at a time, there is never a problem while properly documenting office forms.
Choosing a Carbonless Form: 2-Part, 3-Part, or 4-Part
Deciding between 2-part, 3-part, or 4-part forms depends on the way you plan to utilize your NCR forms. 2-part forms are typically used for receipts while sensitive documents such as medical forms usually use 3- or 4-part forms. But like I said, it is up to you – however, do remember that when it comes to business, the more copies you have, the better.
Do not forget to add sequential numbering. They do help when it comes to documentation.
Can you print on carbonless paper? Can a laser printer print on carbon paper?
Yes, you can purchase specially treated paper to use in either your laser or ink-jet printer. This creates blank carbonless forms that you can use for your business. Keep in mind that you cannot insert pre-printed forms into a laser or ink-jet printer to create carbonless form copies like you would with a pen.
Do I keep the yellow or white copy?
The customer gets the top white copy. The business keeps the yellow copy. Additional (pink, blue) copies can be used for others that need copies.
What is the difference between carbon and carbonless paper?
Carbon paper uses a sheet of blue ink in between pages—pressure from the pen transfers that ink onto the sheet below. The carbonless paper uses a special coating on the top and bottom of the forms to create the copies. There’s a reason we call them carbonless forms, after all.
Design NCR form or use free templates
Many free templates are available online and can be downloaded through a simple Google Search. A number of these are available in this write-up. You can order your custom design from Newprint, where you have the liberty to create a custom design or modify existing designs. You can visit our website to gain more information about the different sizes available, the most popular size being 8.5x11 and 8.5x5.5. This size is standard letter size or a half-letter size.
Barcodes and unique numbers printed on forms
You can have a unique barcode printed on each form to correspond with a computer system file. All types of barcodes can be printed on the form. From a UPC, standard EAN, QR code, 128 Bit, and much more upon request.
Crash numbering is a popular method as the first sheet of each set is typically press printed using red ink, and the carbon copy is imprinted from the carbon. The 3rd and 4th copy if your form contains more than two parts will also have the number transfer over. This method ensures that these carbon copies are not fake.
If you already have a design in mind, head on over to Newprint and take a look at all the carbonless form printing possibilities we have to offer. You can upload your file and have one of our prepress experts assess your file for technical issues. We will send you PDF proofs of your work in case we spot red flags on your design.
So, what are you waiting for then? If your small business requires operational and cost-effective ways to optimize its documentation process, carbonless forms are the way to go! Print your NCR forms with Newprint now!